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Pre-visit checks

Updated 27th September 2018

Things you should consider before your visit

  • Do you have permission / consent from parents and guardians of the members of your group?
  • Do you know about the medical and other special needs of the members of your group? Do you have all the necessary inhalers and other medication?
  • Have you been to the site before, for a pre-visit (see pre-visit advice below)?
  • Are you bringing enough adult helpers, not just to satisfy the needs of your education authority or organisation, but also to ensure that the children receive enough help and attention with their tasks and activities?
  • Does your school or organisation have appropriate insurance for the visit?
  • Does your coach driver know how to get to the site? Have you or the driver taken any planned road closures into consideration?  Have your agreed who will pay any parking charges?
  • Have you looked at the Forestry Commission’s free downloadable learning resources, including the Forest Cycle presentation which could be shown to the group before the visit?
  • Have you written your risk assessments for the journey, site and activities? These should include details of what you will do in case of an emergency (see the Forestry Commission’s risk assessment download for advice).

On a pre-visit, you should check

  • Where the toilets are.
  • Where you are going to park?  Is there a charge for parking?
  • Have you told the Forestry Commission about your planned visit?  If not, please contact your local learning team.
  • What activities you are going to do and where?
  • What resources you will need to bring with you?
  • What route you are going to follow through the forest?  Have you checked that it is accessible for all the members of your group?
  • What will you do if it rains or is really cold?  Is there any shelter, or will the bus stay on site?
  • How can you find out if the site will be closed due to extreme weather?
  • What are you going to do if a group member becomes ill or is hurt?  Where is the nearest hospital / first aid facility?
  • Is there a mobile phone signal on site?  If not, is there a payphone?
  • What are the potential hazards for the journey, the site and the activities?  You’ll need to put these into your risk assessments.
  • Where are you going to have lunch / snacks?