Tributes to Trees | Entry terms & conditions and privacy statement

Tributes to Trees

Updated 1st April 2019

Entry terms and conditions:

  1. By submitting an entry to Tributes to Trees you are confirming that:
    • you grant Forestry Commission a perpetual royalty free non-exclusive license to copy, publish, share and keep your photograph for purposes across Forestry Commission’s marketing activities including print and digital channels
    • you are the writer or photographer and/or have the right to submit the writing or photo
    • you understand the circumstances when we may not be able to take your entry into consideration, as guided by our social media policy
    • entries on behalf of children under 16 years have been submitted with permission from a parent or guardian of that child.
  2. The Forestry Commission will approve and publish entries weekly to our gallery but cannot guarantee that every tribute will be published.  
  3. The Forestry Commission reserves the right to decide which tributes will be published, and the selection of tributes is final

Privacy statement:

The Forestry Commission is registered as a data controller under the Data Protection Act 1998 (Registration No: Z6542658).

The Tributes to Trees project is being run to celebrate trees during the Forestry Commission’s centenary year. Once the project has finished the online gallery will be removed but we may continue to publish entries in line with the terms and conditions above. Only first name and second name initial will be published whenever Forestry Commission publishes, uses or shares the entry provided. Your full name will not be shared externally.

Some personal data needs to be collected to be able to provide attribution to the submitter and maintain a record of agreement for the terms of using entries. 

The personal data collected is your name, surname and county. Only your first name and first letter of your surname and county will be published on the online gallery and used on social media to promote the project.

Your full name will be kept on a secure database alongside your entry to the Tributes to Trees project, as a record of your agreement to the terms and conditions. 

You have certain rights in relation to the processing of your personal data in certain circumstances, which can be viewed in the Forestry Commission personal information charter.

You have a right to lodge a complaint with the supervisory authority, the  Information Commissioner’s Office.